CSO Quarterly Meetings on Zoom.
All our CSO Group & Members Quarterly Meetings are now ALL ZOOM Only meetings
ie not Hybrid.
- All AA members welcome to attend as observers.
- All Local AA members are welcome to join (no fees) and speak at our quarterly meetings.
JOIN or RENEW NOW
Why Join or Renew ISCCSOInc when I'm already an AA member?
If you are reading this on a mobile, scroll down to your Group Report Online and the images of the
Posters and Business Cards our PIPA Team
will be distributing in the Illawarra.
Each Group in the Illawarra and South Coast geographic areas is invited to send a Service Representative for their group.
CURRENTLY there are NINE (9) Illawarra and South Coast registered Voting Groups:
These are:
26-27 Bellambi-Thurs-7pm
(Rusty A/ Gary C); Bulli-Sat-7pm
(Anne S) ; Corrimal-Sun-5pm
(Ro G/ Steve C; Wollongong West-Sat-6pm
(Jen/ Sandy); Unanderra-Mon-6pm
(Bill K); Warilla-Womens-Sat (Danielle/ Deb); ; Wollongong-Central-Weds-7pm (Paul/ Rhia) ; Wollongong Womens Weds
(Suzi/ Barb C)
Shellharbour-Tues-6pm;
(Gary W)
Affiliates: Tim; Josh; Anna: Tracey-Maree; Cassie;
Nomination: Josh T
(Self Nomination for any Committee Position)
Kt (Self Nomination for Ordinary Committee Position)
Individual AA members are all welcome to come as observers, and
also to join as Individual Affiliate members
The I&SC Central Service Office holds quarterly meetings for group services representatives of local groups and individual affiliate members on
3PM
Third SUNDAY in February, May, August and November (AGM) on ZOOM.
LIKE TO NOMINATE FOR COMMITTEE?
We are asking groups to let us know the following information for the 3 months ending JAN, APRIL, JULY and OCT - to monitor our Community Outreach by our PIPA Team
If your group is not able to supply this numerical information at the AGM, could you send in as soon as possible afterwards.
Much appreciated.
The Committee.
Your Group Report Online?
Access on Zoom:
CLICK THIS LINK
Meeting ID:
852 5753 3037
and Passcode:
276 127
Note: new ANOTHER new Zoom ID
LINK STRAIGHT TO MEETING
Scroll down for AGENDA and meeting papers
BELOW this Reminder
Note:
Papers for THIS MEETING and
previous meetings can be found HERE
AGENDA - ANNUAL GENERAL MEETING of ALL MEMBERS
– MONDAY 17 AUGUST
2026 - 6pm ON ZOOM -
Access on Zoom: Meeting ID:
852 5753 3037 and Passcode:
276 127
Note: an hour meeting is short if we have Group Reports, so please read papers before if possible.
Process for any motions raised by service reps:
Proposed by Voting Group Members Only
(but other members can suggest an issue to be voted upon)
Motion:
re
Moved:
Seconded:
Discussion around the group
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
AGENDA
1.
Meeting Open with the Serenity Prayer (Plural)
NOTE: Audio- Recording for Minute Taking Only
2.
Preamble
3. Reading of the Traditions
4. Attendance:
Chair to ask participants to
introduce themselves as alcoholics, say their group.
and whether they are
• Voting group rep,
• Affiliate Individual CSO) Member or
• an observer.
4a. Confirmation of Quorum for this Meeting
ie 5 Voting Group Representatives (Affiliate Members do not have a vote)
5.
Apologies:
6.
Minutes of the Previous Meeting
Minutes of Previous AGM
Moved: Anne
Seconded:
Any Discussion?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
7.
Chairperson Report - Rusty
Chairperson Report AGM 2026
Motion: re Report to be accepted as read
Moved: Rusty
Seconded:
Any Discussion ?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
8. Correspondence and Secretary's Report - Rhia
Secretary- Report-260808
NB If you'd like to volunteer to be the Coordinator/ Editor of our Quarterly Newsletter and cannot be at the meeting,
contact us
Illawarra & South Coast QUARTERLY NEWSLETTER - 1st Edition here -
Download here
Motion: re Report to be accepted as read
Moved: Rhia
Seconded:
Any Discussion ?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
9. Public Officer Report - Ro
NB: The Public Office is the Contact Person between the Association and the Department of Fair Trading. They must be a NSW resident, but do not have to be an Association Member.
Public Officer Report 2026
Motion: re Report to be accepted as read
Moved: Ro
Seconded:
Any Discussion?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
Motion;
That Ro G be confirmed as Public Officer for the next 12 months
Moved: Rusty A
Seconded:
Any Discussion?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
10. Treasurer's Report - Ro
NOTE: SCCSOInc AA National Services Forum Sponsorship Program.
RE: The AA 2026 National Services Forum Long-weekend October 2nd-4th in Canberra - INFO CLICK HERE
Letter to Group Secretaries - updated
Financial Reports
Profit and Loss – Year to Date
Balance Sheet — This Quarter : Last Quarter
The files loaded above were those presented at and accepted by the Committee at its 8th
August 2026 Meeting.
Auditors Report
These will be loaded as soon as available.
FINANCIAL STATEMENT
Motion: re Financial and Associated Reports to be accepted as read
Moved: Ro
Seconded:
Any Discussion?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
11. Group Reports
- Ask Group Reps to say how their meeting is going,
1. Average Attendance Last 3 months
2. No people at their very first AA meeting in the last 3 monts (i.e .not just to your group)
3. Any other news to share
Group Voting Members at last Quarterly Meeting - Will be updated on 17th August Before the AGM
- Bellambi-Thurs; Rusty/ Gary
- Bulli-Sat-7pm; Anne/
- Corimal Steps, Traditions and ID Sun 5pm Ro/ Steve
- Corrimal Tuesday BB Kay/ Steve
- Nowra Sunday 10am Yvette/Scott
- Shellharbour Tues TIm/ Gary
- Unanderra-Mon; Bill
- Warilla-Thurs;
- Warilla Sunday - Denis
- Warilla-Womens-Sat; Debbie/ Danielle
- Wollongong Weds Suzi / Barb
- Wollongong Sat 6pm Jen/ Sandy
- Wollongong Lighthouse Meeting Weds 7pm - Paul - We are providing the opportunity for your Group to Report online or if your Group is not able to send a Group representative to this meeting
Quarterly SERVICE REPS. Meeting Dates:
The Third Sunday of EACH QUARTER starting FEB.
15 NOVEMBER 26 -
2027
21 FEBRUARY
16 MAY
15 AUGUST - AGM ?
21 NOVEMBER - AGM ?
CSO Management Committee Meeting Dates:
The Second Saturday of EACH QUARTER starting FEB.
7 NOVEMBER 26
2027
13 FEBRUARY
8 MAY
7 AUGUST
13 NOVEMBER
PLUS min. of TWO other Meetings
SAT 12 September 26
and To Be Notified.
CSO Office Subcommittee Dates
The Third Monday of the In-between Quarterly Service Reps Meeting Months
2026
21 SEPTEMBER
19 OCTOBER
21 DECEMBER
2027
18 JANUARY
22 MARCH
19 APRIL
21 JUNE
19 JULY
20 SEPTEMBER
18 OCTOBER
20 DECEMBER
Contact Ro
aawollongong@gmail.com
CSO PIPA Subcommittee Meeting Dates
Contact Rhia
aawollongong@gmail.com
CSO RALLY Subcommittee Meeting Dates
Contact Josh
aawollongong@gmail.com
ATTENTION SUB-COMMITTEE MEMBERS
It is suggested that Sub-Committee Members also join the Association as Individual Affiliate Members, if they have not done so already.
This is for Insurance cover for events etc and Governance issues. Our Constitution needs us all to adhere to the Preamble, Traditions & Concepts of Service, Responsibility Statment and Governance ISCCSO Inc Policies for
- Safe-Guarding and Child Safety Policy
- Conflict of Interest Policy
- Conflict of Interest Register
- Finances & Resource Managment
and any other requirements the Association needs to meet as
a Charity and
a Non-Proift Incorporated Association
Certificates
Application for a Support Letter
from this CSO to support your application for non-profit rental, please
contact the Public Officer via the Committee Email
Subcommittee Reports
12 .Rally Subcommittee Report and Motion re: Confirming holding 2027 Rally
Motion: re Report to be accepted as read
Moved:
Moved:
Seconded:
Any Discussion around the group ?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
13. Public Information and Professional Awareness (PIPA) Report -
PIPA-SubCommittee-Report-260808
Motion: re Report to be accepted as read
Moved:
Seconded:
Any Discussion?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
14. Office Sub-Committee Report -
Office Sub-Committee REPORT AGM2026
Office Sub-Committee STATISTICS REPORT
Motion: re Report to be accepted as read
Moved:
Seconded:
Any Discussion?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
14A. Update:- From the National CSOs Sharing Quarterly Meeting
Next meeting, Saturday 1st November 26
National CSOc Sharing Report
Between now and then, please ask your groups if you would like any topics raised via this Forum;
- If you would like to put a proposed workshop/meeting together for the combined services forum
- If you would be willing to share some of the governance policies/manuals/resources/constitutions/documents you have created with the other offices
15. Web Reports - Ro G
Note:
New Section of the Website
— COUNITY OUTREACH
New CONTACT US box for GROUP SECRETARIES
New CONTACT box for
QUARTERLY GROUP REPORTS
Comparison of last Financial year to this Financial Year
Month by month figures for last Financial Year
NB If you'd like to volunteer to be Web Master and cannot be at the meeting,
contact us
We have made a video to show what is involved and will be happy to send you a link.
Motion: re the Web Reports to be accepted as read
Moved:
Seconded:
Any Discussion?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
16. Election of the Management Committee
Returning Officer to chair this part of the meeting.
NB The Committee has
1. Appointed Steve C from Corrimal as Steve is not standing for re-election
2. Made arrangements for VOTING by Anonimous Zoom Polling should there be more than one nomination for a Committee position,
Declares all positions vacant etc.
See Notes of Role of Returning Office here
Part 3 Committee Division 1 Constitution
15 Functions of committee
Subject to the Act and the Regulation, this constitution and any resolution passed by the association in a general meeting, the committee:
a) is to control and manage the affairs of the association, and
b) may exercise all the func:ons that may be exercised by the association, other than a function that is required to be exercised by the association in a general meeting and has power to do all things that are necessary or convenient to be done for the proper management of the affairs of the association.
22 Office bearers of the association
22.1 Whilst all members of the committee of the association are responsible to ensure the
purpose of “carrying the message to the alcoholic who still suffers”, office bearers have additional
responsibilities and duties.
Election of Chairperson
22.2 Chairperson and vice-chairpersons
22.2.1 Leadership is important for the chair and vice-chairpersons, much of this being done between meetings.
a) leadership is focusing on the purpose of the organisation,
b) thinking of ways to improve the association in meeting its aims,
c) sharing these ideas with the committee and others, and
d) offering support to those working on the committee, to volunteers and others working for
the association.
22.2. 2 Role of the chairperson is to:
a) preside at all general meetings and meetings of the association
b) ensure general meetings including the annual general meeting, deal with business arising before new business (which needs notice),
c) deal with new business without notice as General Business,
d) alter the order of the business with the meetings consent, and
e) does not vote at meetings, unless there is an equality of votes.
22.2.3 If there is an equality of votes, the chairperson has a casting vote.
22.2.4 In the absence of the chairperson, the vice-chairperson or failing the vice-chairperson, then another of the committee is responsible to perform the role of chairperson.
22.2.5 As is the case in 23.2.3 the presiding member in the absence of the chairperson does not have
a vote, unless there is an equality of votes. In the event of an equality of votes, the presiding member has a casting vote.
Election of Vice-Chairperson
Election of Secretary
22.3 Association secretary
22.3.1 As soon as practicable after being elected as secretary, the secretary must lodge a notice with the association specifying the secretary’s address.
22.3.2 The secretary is responsible for ensuring:
a) all communication and correspondence to and from the association is managed,
c) the administrative affairs of the association and of the association’s office (including safeguarding the association’s assets held by the office) are managed appropriately,
d) liaison between the office volunteers and the committee including ensuring the documentation of association assets and statistics as required by the committee,
e) all applications for membership of the association are accepted and referred to the committee for approval, as required by this constitution
f) a register of members of the association is established, accessible as appropriate and maintained.
22.3.3 The secretary is also responsible to ensure that minutes of:
a) all elections of committee members, and
b) the names of committee members present at a meeting of the committee or a general
meeting, and
c) all proceedings at committee meetings and general meetings are kept.
a) kept in written or electronic form, and
b) for minutes of proceedings at a meeting, signed, in writing or by electronic means, by:
(i) the member who presided at the meeting, or
(ii) the member presiding at the subsequent meeting.
Election of Treasurer
22.4.1 The treasurer of the association is responsible for:
a) the financial operations of the association (i.e. all incoming funds and all expenditure) under the guidance of the committee,
b) providing advice to the committee to assist in budgeting and financial planning of the association’s activities,
c) adequate public liability and other insurance cover (as directed by the committee) is organised and such cover maintained financially,
d) monitoring cash collection from stock sales and petty cash income and expenditure as well
e) the recording /documentation how cash monies have been accounted for,
f) monitoring correct banking of all monies and ensuring these monies are accounted in the association’s financial records,
g) ensuring regular inventories of literature and associated stock are completed, and advise the management committee about the monitoring and disposal of unsaleable/ slow moving stock,
h) preparing a statement of income and expenditure to be submitted to the committee (with
bank and other books for examination by the committee as required), this statement of income and expenditure is passed on a regular basis as required by the committee
22.4.2 The treasurer of the association is also responsible for:
a) the preparation and/or supervision, at least once in every year, of accurate documentation of
the association’s annual income and expenditure, and associated balance sheets of all the
association’s undertakings and their submission to the auditor with supporting vouchers as
may be require,
b) ensuring the income and expenditures of the association and associated balance sheet duly audited and certified by the auditors as correct, is submitted to each annual general meeting of the association.
Election of Ordinary six (6) Committee Members
PIPA Materials Ordered for Local Public Information and Professional Awareness Outreach
17. General Business
- Any items any Service Rep or Individual Association member would like the Committee to consider?
Motion Submitted by Corrimal Steps/Trads & ID
Motion:
That the Quarterly Meeting including Annual General Meetings be held on Sunday Afternoon at 3pm by Zoom
MOVED; CORRIMAL STID
Seconded:
Any Discussion?
For Voting Group Members Only
Vote:
- For
- Abstain
- Against.
- Any general business to be raised by COMMITTEE
The AA 2026 National Services Forum Long-weekend October 2nd -4th in Canberra - INFO CLICK HERE
GROUP SPONSORSHIP PROECT - INFORMATION
The ISCCSOInc is sponsoring
- 3 PIPA team members to this Forum
- 5 local group nominations
- 10 Pay It Forward Spots
Point 2 and 3 to be confirmed shortly
NOTES TO COME
Any general business to be raised by members present?
° Items at the discretion of the Chairperson
18. Meeting Closes with the Serenity Prayer (Plural).
19. Next Quarterly Service Reps Meeting Date: Mon 16 th November 2026 6pm
20. First Committee Meeting — 10am Saturday 12th September 2026