CSO Treasurer’s Report
For 8th November 25 Committee Meeting
Since the August AGM and taking over as the new Treasurer, these are the actions taken as Treasurer, Public Officer and generally assisting the new Office Set-Up
1. Bank Signatories - Added Rusty (Chair), Anne (Secretary), Tony (Vice-Chair) and myself as signatories to our Bendigo accounts.
2. Review the Cash kept on the premises (risk management) –
a. Reduced the Float from $100 to $75
b. Organised payment of Honorariums ($30 per day) to direct deposits from our Statement Account.
c. Organised
Debit Cards for Deb T and myself
– which reduces the need for the level of cash kept as Petty Cash as this is used mostly for postage and
PO purchases (envelopes etc) and Amazon Account. NB Scam already so Deb's card cancelled and ordered new one.
For Committee – need to remove Marianne’s card/ signatory
d. Tried to organise a credit account with Australia Post (but to be used requires $1000 postage per month). However, this account comes with a QR code that will allow AusPost to track our monthly postage and if eligible, would give us a discount.
e. Deb has loaded her Debit Card into the Wallet on our CSO mobile and along with the QR Code in the phone too, can be used by the volunteer to purchase goods without the need for cash. Her card is also kept in the filing cabinet if required for purchases other than Aust Post. I will most likely leave mine there too.
e. Added a Tyro (FPOS ) function to our mobile phone No cost, but 1.4% on transactions. Allows credit card sales from the CSO. Can be placed on more than one mobile phone.
N.B Discussion of CSO as area office ate Nowra area assembly.
For committee
a. A possible CSO Sublet in Nowra
b. Once a month Saturday Morning opening.
c. A group option?- Westpac options
3. Water Supply and Clean Toilet issues - Letter to Dr Shama Lessor on 29th Oct. Text from Dr Shama. Need to negotiate the Electricity and water with Shop 5a - on our Lease.
For Committee –
a. Need Dr Shama to confirm in writing and Contact Sam the Barber.
b. Also Tim’s comments about Fibre Glass Ceilings in Toilets
4. Sign for Shop – Asked Molly to help with design for an A3 poster (ie 2 x A4 pages) for Shop Window. laminated.
For Committee – To discuss
See two options below
Not sure of cost ? Officeworks
5. PI & PL Insurance – Notified NRMA of change of name and ABN. Required the Policy to be closed and a new one organised. This has been completed. But this has been organised as a monthly payment (does not cost extra) rather than a lump sum
6. Contents & Stock Insurance – Asked for a quote as the CSO does not have this cover. Need to provide building information, but not received the email yet. May be too expensive for the value of what we have if it went up in a fire.
7. Slow Moving Stock - Approved the Office giving 60 pamphlets to Kiama for PI their work as these are extremely slow- moving stock – related PI matters on the Agenda
8. Phone - Purchased and organised Mobile Phone, 4285 6788 diversion ($130pa), Boost Internet cover $300 pa)
CSO mobile number 0409 48 48 15
Problems. With Redirect. seems OK now.
Problems with Internet dropping out. will recommend Digital NBN if not luck.
For Committee
a. Recommend we explore an Area D phone service with the BusinessComm - probably and expensive app but not got fees yet
9. Bank Accounts with new Name and ABN
Not done as yet as need to complete Charity Status and DGR Status work, after putting Up-Dated Constitution in next Quarterly Service Reps Meeting.
10 End of Financial Year
Needs to be the end of April so the quarterly report can be accurately put to the Service Reps Meeting in August.
For Committee
a. Put a Special Resolution to the February Service Reps Meeting for End April.
b. Any other small changes eg Illawarra, Shoalhaven and surrounds, (Far) South Coast as discussed.
NITE:
Will send Bank Statements each month ( or Assistant)
Will do Quarterly reports reconciling balances for all monies in bank and office
all Committee to view only ..